How to Create & Manage Timetables

TL;DR: Define periods, assign subjects and teachers to each slot, and let EduSuite OS detect conflicts. Students and teachers see their personalized timetable on their dashboard.

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Step 1: Define Period Structure

1. Go to Settings → Academics → Timetable → Period Structure.
2. Set:
   • Number of periods per day (e.g., 8)
   • Period duration (e.g., 45 minutes)
   • Break times (recess, lunch)
   • Assembly period (optional)

Example Period Structure

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Step 2: Create Timetable

1. Go to Academics → Timetable → Create.
2. Select the class and section.
3. A grid appears: days (Mon-Sat) × periods.
4. Click any cell → assign:
   • Subject (from configured subjects)
   • Teacher (from staff list)
   • Room (optional)

Drag & Drop

You can drag and drop subjects between slots to rearrange easily.

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Step 3: Conflict Detection

EduSuite OS automatically detects:

• ⚠️ Teacher conflict — Same teacher assigned to two classes at the same time
• ⚠️ Room conflict — Same room assigned to two classes
• ⚠️ Subject overload — Too many periods of one subject in a day
• ⚠️ Teacher overload — Teacher exceeding maximum periods per day

Conflicts are highlighted in red. Resolve before saving.

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Step 4: Publish

1. Review the complete timetable.
2. Click Publish.
3. The timetable becomes visible to:
   • Students (their class timetable)
   • Teachers (their personal teaching schedule)
   • Parents (their child's timetable)

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Viewing Timetables

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Modifying Timetables

Temporary Change (Substitute)

For one-day substitutions:

1. Go to Academics → Timetable → Substitutions.
2. Select the absent teacher.
3. Assign substitute teachers for their periods.
4. Notifications go to substitutes automatically.

Permanent Change

Edit the published timetable:

1. Go to Academics → Timetable → [Class].
2. Click Edit.
3. Make changes and Republish.

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Troubleshooting

Q: Can't assign a teacher — "conflict detected." A: That teacher is already assigned to another class during that period. Check their schedule in Staff → [Teacher] → Timetable.

Q: Timetable not visible to students. A: Ensure the timetable is Published (not in draft). Check Academics → Timetable → Status.

Q: How do I handle different timetables for odd/even weeks? A: Create two timetable versions (Week A / Week B) and set the rotation schedule in Settings → Timetable → Rotation.

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Need help planning your timetable? Talk to our academic team.