Attendance
Understanding Attendance Reports & Analytics
View and export attendance reports — daily, monthly, class-wise, student-wise, and trend analysis.
Last updated: Jun 10, 2026 5 min read
Understanding Attendance Reports & Analytics
TL;DR: EduSuite OS generates real-time attendance reports — daily summaries, monthly trends, class-wise comparisons, and individual student histories. Export as PDF or Excel for records.
Available Reports
1. Daily Summary
- Go to Attendance → Reports → Daily.
- See today's attendance across all classes.
- Drill down into any class for student-level detail.
2. Monthly Report
- Go to Attendance → Reports → Monthly.
- Select class, section, and month.
- View a calendar grid: each day color-coded (green/red/yellow).
- See each student's monthly attendance percentage.
- Export as PDF for parent distribution.
3. Class-Wise Comparison
- Go to Attendance → Reports → Class Comparison.
- Compare attendance rates across all classes.
- Identify classes with consistently low attendance.
4. Student-Wise Report
- Go to Students → [Student] → Attendance.
- View: total present/absent/late days, attendance %, absence dates.
- Generate an individual attendance certificate.
5. Absentee List
- Go to Attendance → Reports → Absentees.
- Select date → see all absent students across the school.
- Useful for daily absence follow-up calls.
6. Trend Analysis
- Go to Attendance → Reports → Trends.
- View attendance trends over weeks, months, or the full year.
- Spot seasonal patterns (e.g., low attendance during festivals).
Key Metrics
| Metric | Formula | Healthy Range |
|---|---|---|
| Attendance Rate | (Present Days / Working Days) × 100 | Above 90% |
| Chronic Absence | Students below 75% attendance | Below 5% of students |
| Average Daily Attendance | Mean attendance across all classes | Above 92% |
Exporting Reports
All reports support export:
- PDF — For printing and filing
- Excel — For further analysis
- CSV — For bulk processing
Click Export on any report page.
Scheduled Reports
Auto-email attendance reports:
- Go to Attendance → Reports → Schedule.
- Set: Daily absentee list → Principal's email at 10 AM.
- Set: Monthly summary → All class teachers on the 1st.
Troubleshooting
Q: Report shows 0% attendance for a class. A: Teachers haven't marked attendance for that class. Check Attendance → Today's Log for marking status.
Q: Attendance percentage seems wrong. A: Verify the working days configuration. Holidays and non-working days might not be correctly marked.
Need deeper analytics? Explore the Analytics Dashboard.