Managing Fee Concessions, Scholarships & Discounts
Learn how to create and apply fee concessions, scholarships, and discounts for individual students or groups.
Managing Fee Concessions, Scholarships & Discounts
TL;DR: Create concession categories (sibling discount, scholarship, staff child, etc.), set percentage or fixed-amount reductions, and assign them to individual students or groups.
Types of Concessions
| Type | Example | Application |
|---|---|---|
| Percentage discount | 20% off tuition | Reduces fee head by percentage |
| Fixed amount | ₹5,000 scholarship | Flat reduction from total |
| Fee head waiver | Lab fee waived | Entire fee head removed |
| Category-based | Staff child — 50% off | Auto-applied to a student category |
| Merit scholarship | Top 10 students — 25% off | Based on academic performance |
| Sibling discount | 2nd child — 15% off | Auto-detected from family records |
Step 1: Create Concession Categories
- Go to Finance → Concessions → Categories.
- Click + New Category.
- Configure:
- Name — e.g., "Staff Child Discount"
- Type — Percentage or Fixed Amount
- Value — e.g., 50% or ₹10,000
- Applicable Fee Heads — All or specific (e.g., tuition only)
- Approval Required — Toggle if admin approval is needed
Common Categories to Create
| Category | Type | Value | Applies To |
|---|---|---|---|
| Staff Child | Percentage | 50% | Tuition only |
| Sibling (2nd child) | Percentage | 15% | All fee heads |
| Sibling (3rd+ child) | Percentage | 25% | All fee heads |
| Merit Scholarship | Percentage | 25-100% | All fee heads |
| Financial Aid | Fixed | Custom | All fee heads |
| EWS/RTE Quota | Percentage | 100% | All fee heads |
| Early Bird Discount | Percentage | 5% | Annual payment only |
Step 2: Assign to Students
Individual Assignment
- Go to Students → [Student] → Finance → Concessions.
- Click + Add Concession.
- Select the concession category.
- Set validity period (e.g., current academic year only).
- Add remarks (reason for concession).
- Click Apply.
The student's fee ledger automatically recalculates.
Bulk Assignment
- Go to Finance → Concessions → Bulk Assign.
- Upload an Excel file with columns: Student Name / Admission No, Concession Category, Value.
- Or select students manually and apply a category to all selected.
Step 3: Approval Workflow (Optional)
If approval is enabled for a concession category:
- When a concession is applied, it enters "Pending Approval" status.
- The approver (Admin/Principal) gets a notification.
- Go to Finance → Concessions → Pending Approvals.
- Review, approve, or reject each request.
- Approved concessions auto-apply to the fee ledger.
Concession Reports
Track the financial impact of concessions:
- Go to Finance → Reports → Concession Summary.
- View:
- Total concession amount given (month/year)
- Concession count by category
- Class-wise concession distribution
- Student-wise concession details
Troubleshooting
Q: A concession isn't reflecting in the student's fees. A: Check if the concession has been approved (if approval workflow is enabled). Also verify the validity period hasn't expired.
Q: Can I apply multiple concessions to one student? A: Yes. Concessions stack (e.g., Staff Child 50% + Sibling 15%). The system applies them sequentially to remaining amount.
Q: How do I remove a concession mid-year? A: Go to Students → [Student] → Finance → Concessions and click Remove. You can choose to recalculate from current month or retroactively.
Need help designing your scholarship program? Contact us for best practices.