Setting Up Multi-Campus / Multi-Branch Operations

TL;DR: EduSuite OS Enterprise supports managing multiple campuses from a single dashboard. Each campus operates independently while leadership gets a consolidated view across all branches.

---

Prerequisites

• Enterprise plan subscription
• Super Admin access
• Campus details (name, address, principal, student count)

---

Architecture Overview

School Group (Organization)
├── Campus A (Main Branch)
│   ├── Classes, Students, Staff
│   ├── Finance (own fee structures)
│   └── Own Attendance & Academics
├── Campus B (City Branch)
│   ├── Classes, Students, Staff
│   ├── Finance (own fee structures)
│   └── Own Attendance & Academics
└── Central Dashboard
    ├── Consolidated Reports
    ├── Cross-Campus Analytics
    └── Shared Settings & Templates

---

Step 1: Create Campuses

1. Go to Settings → Organization → Campuses.
2. Click + Add Campus.
3. For each campus, enter:
   • Campus name and code
   • Physical address
   • Principal / Head contact
   • Phone number and email
4. Repeat for each branch.

---

Step 2: Configure Campus-Level Settings

Each campus can have its own:

---

Step 3: Assign Staff to Campuses

1. Go to Staff → All Staff.
2. Edit each staff member's profile.
3. Under Campus Assignment, select their campus.
4. Staff will only see data from their assigned campus.

Cross-Campus Staff

Some staff may need access to multiple campuses (e.g., HR manager, finance director):

1. Edit their profile.
2. Under Campus Assignment, select Multiple Campuses.
3. Choose which campuses they can access.
4. They'll see a campus switcher in their dashboard header.

---

Step 4: Campus-Scoped Roles

Create roles that are scoped to a specific campus:

1. Go to Settings → Users & Roles → Roles.
2. Create a role (e.g., "Campus Admin").
3. Set Scope to "Campus Level".
4. This role can manage everything within their campus but cannot see other campuses.

Recommended Role Structure

---

Step 5: Consolidated Reporting

As a Group Director or Super Admin:

1. Go to Analytics → Group Dashboard.
2. View consolidated metrics:
   • Total students across all campuses
   • Combined fee collection
   • Attendance comparison across campuses
   • Staff strength per campus

Cross-Campus Comparisons

Use the comparison view to benchmark campuses:

• Attendance rates by campus
• Fee collection rates by campus
• Student-teacher ratios
• Academic performance trends

---

Step 6: Shared Resources

Configure resources shared across campuses:

Shared Templates

• Fee receipt templates
• Report card formats
• Certificate designs
• Circular templates

Shared Settings

• SMS provider (one account, multiple campuses)
• Payment gateway (single or per-campus)
• Email domain and branding
• Holiday calendar (shared or per-campus)

---

Data Isolation

Campus data is strictly isolated by default:

• Campus A cannot see Campus B's students or staff
• Financial data is campus-specific
• Messages stay within campus boundaries
• Only organization-level roles can cross campus boundaries

---

Troubleshooting

Q: A campus admin can see another campus's data. A: Check their role scope in Settings → Users & Roles. Ensure it's set to "Campus Level" and the correct campus is assigned.

Q: Can students transfer between campuses? A: Yes. Go to Students → [Student] → Actions → Transfer to Campus. Records, grades, and history transfer automatically.

Q: How do I run a report across all campuses? A: Use an organization-level role. Go to Analytics → Group Dashboard and select "All Campuses" in the filter.

---

Managing a school group? Book an Enterprise demo to see multi-campus features in action.