Setting Up Exams: Schedule, Seating & Hall Tickets

TL;DR: Create exam events, build schedules with dates/times per subject, optionally generate seating plans, and distribute hall tickets to students — all from one workflow.

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Step 1: Create an Exam

1. Go to Academics → Exams → + New Exam.
2. Fill in:
   • Exam Name — e.g., "Mid-Term Exam 2026", "Unit Test 1"
   • Term — Which academic term this belongs to
   • Classes — Which classes are taking this exam
   • Start & End Dates — Overall exam window
   • Exam Type — Written, Practical, Online, Viva

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Step 2: Build the Schedule

1. Click on the exam → Schedule.
2. For each subject, set:
   • Date — Exam date
   • Time — Start and end time
   • Duration — In minutes
   • Max Marks — Full marks for this paper
   • Pass Marks — Minimum to pass

Example: Mid-Term Schedule (Class 10)

3. Click Save Schedule.

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Step 3: Seating Arrangement (Optional)

1. Click Seating Plan.
2. Choose arrangement type:
   • Classroom-based — Students sit in their own class
   • Shuffled — Students mixed across rooms (prevents copying)
   • Roll number based — Sequential seating by roll number
3. Select available rooms and capacities.
4. Click Generate Plan.
5. Review the seating chart showing student → room → seat mapping.
6. Print seating lists for room supervisors.

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Step 4: Hall Tickets

1. Click Hall Tickets → Generate.
2. Each hall ticket includes:
   • Student photo, name, class, roll number
   • Exam schedule (subjects, dates, times)
   • Seating assignment (room number)
   • School logo and exam name
   • Instructions for students
3. Print in bulk (8 per A4 page) or let parents download from the portal.

Customizing Hall Tickets

Go to Settings → Templates → Hall Ticket to edit the design and included fields.

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Step 5: Publish & Notify

1. Click Publish Exam.
2. The schedule becomes visible to students and parents.
3. Optional: send notification via SMS/email/in-app.
4. Parents can view the schedule and download hall tickets from their portal.

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After the Exam

1. Enter Marks — See Marks Entry Guide
2. Generate Report Cards — See Report Cards
3. Analyze Results — View class-wise pass/fail statistics

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Troubleshooting

Q: Can I edit the schedule after publishing? A: Yes. Edit and republish. Students/parents will see the updated schedule and get notified of changes.

Q: How do I handle practical exams separately? A: Create a separate exam event for practicals, or add practical components within the same exam with different dates.

Q: Can I schedule exams for specific sections only? A: Yes. When creating the exam, select specific sections instead of whole classes.

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Streamline your exam management — see it in action.