QR Code-Based Attendance Check-In
Use QR codes for contactless, fast attendance marking — students scan on entry, attendance records automatically.
QR Code-Based Attendance Check-In
TL;DR: Each student gets a unique QR code (on their ID card or phone). They scan it at entry, and attendance is marked instantly — no manual roll call needed.
How It Works
- Each student has a unique QR code linked to their profile.
- A scanning device (tablet, phone, or webcam) is placed at the classroom/gate.
- Student scans their QR code.
- EduSuite OS marks them as Present with a timestamp.
- Students who don't scan by the cutoff time are marked Absent.
Setup
Step 1: Enable QR Attendance
- Go to Settings → Attendance → Methods.
- Enable QR Code Attendance.
- Set the scanning window (e.g., 7:30 AM — 9:00 AM).
Step 2: Generate Student QR Codes
- QR codes are auto-generated for every student.
- They appear on:
- Student ID cards (if QR field is added to the template)
- Parent portal (parents can show on their phone)
- Print individually from Students → [Student] → QR Code
Step 3: Set Up Scanner
- Use any device with a camera: tablet, smartphone, laptop with webcam.
- Open Attendance → QR Scanner on the device.
- Position at the entrance of the classroom or school gate.
Scanning Modes
| Mode | Description |
|---|---|
| Gate Mode | Single scanner at school entrance — marks school-level attendance |
| Class Mode | Scanner per classroom — marks class-level attendance |
| Event Mode | Temporary scanner for events, trips, or activities |
QR Code on ID Cards
Add QR codes to student ID cards:
- Go to Settings → Templates → ID Card.
- Add the QR Code element to the template.
- The QR code auto-encodes the student's unique ID.
- Print new ID cards with QR codes.
Parent Phone QR
Parents without printed ID cards can use their phone:
- Open the EduSuite OS Parent Portal.
- Go to My Child → QR Code.
- Show the phone screen to the scanner.
Troubleshooting
Q: QR code won't scan. A: Ensure adequate lighting. Clean the camera lens. If printed, check print quality — blurry prints won't scan. Try increasing screen brightness if showing on phone.
Q: Student scanned but attendance not recorded. A: Check the scanning window time. If the student scanned outside the window, it may not count. Admins can manually adjust.
Q: Can the same QR be scanned twice? A: Duplicate scans within the same period are automatically ignored. The first scan counts.
Want to explore biometric attendance instead? See our biometric sync guide.