Generating & Printing Student ID Cards
Design, generate, and print professional student ID cards with photos, barcodes, and custom fields.
Generating & Printing Student ID Cards
TL;DR: Design a custom ID card template with your school logo, student photo, barcode/QR code, and key details — then bulk-print for entire classes.
Step 1: Design Your Template
- Go to Settings → Templates → ID Card.
- Use the visual editor to design your card.
Card Elements
| Element | Details |
|---|---|
| School Logo | Auto-pulled from branding settings |
| Student Photo | From student profile |
| Student Name | Auto-filled |
| Class & Section | Auto-filled |
| Admission No | Auto-filled |
| Date of Birth | Optional |
| Blood Group | Optional |
| Parent Contact | Optional (on back) |
| School Address | Auto from settings |
| Barcode | Encodes admission number |
| QR Code | Links to student profile or custom URL |
| Validity | Academic year (e.g., "Valid: 2026-2027") |
| Emergency Contact | Parent phone on the back |
Card Sizes
- Standard — 85.6mm × 53.98mm (credit card size)
- Custom — Set your own dimensions
Step 2: Generate ID Cards
- Go to Students → ID Cards → Generate.
- Select students: by class, section, or individual.
- Review the preview — each card shows the student's actual data and photo.
- Click Generate.
Step 3: Print
Single-Sided
Click Print → cards print on standard A4 paper (8 cards per page).
Double-Sided
- Print front side.
- Flip the paper.
- Print back side (with parent contact, school rules, etc.).
Professional Printing
Export as high-resolution PDF and send to a professional card printer for PVC/plastic cards.
ID Card Uses
- Attendance — Scan barcode/QR for quick check-in
- Library — Scan to issue/return books
- Transport — Identification on school buses
- Security — Visitor verification at gates
- Cafeteria — Meal plan identification
Bulk Operations
- Print for entire class — Select class → Generate → Print
- Reprint for specific students — Select individuals → Generate
- Update after photo change — Regenerate card for that student
Troubleshooting
Q: Student photo is missing on the ID card. A: Upload a photo in the student's profile first. Go to Students → [Student] → Edit → Photo.
Q: Barcode isn't scanning. A: Ensure print quality is high (at least 300 DPI). Use a laser printer for best barcode readability.
Q: Can I add custom fields to the ID card? A: Yes. In the template editor, click + Add Field and select from available student data fields or create a custom text field.
Need bulk PVC card printing? Ask us about our printing partners.