Managing Student Profiles — Everything in One Place
View and manage complete student information including personal details, academics, fees, attendance, and documents from a single profile.
Managing Student Profiles: Everything in One Place
TL;DR: Each student's profile is a unified view of their entire school journey — personal details, academics, fees, attendance, documents, and communication history. Edit, update, or export from one screen.
Profile Sections
1. Personal Information
- Full name, date of birth, gender, blood group
- Address, nationality, religion, category
- Photo, admission number, roll number
- Emergency contact details
2. Parent / Guardian Information
- Father's and mother's name, occupation, education
- Phone numbers and email addresses
- Portal login status (registered / not registered)
- Communication preferences
3. Academic Information
- Current class and section
- Class teacher
- Previous academic history (past classes and years)
- Subjects and electives
- Academic performance summary
4. Fee & Finance
- Fee structure assigned
- Outstanding balance
- Payment history (all transactions)
- Concessions applied
- Download fee ledger
5. Attendance
- Today's status
- Monthly attendance summary
- Attendance percentage (current year)
- Absence history with dates and reasons
6. Documents
- Uploaded files (birth certificate, TC, photos, etc.)
- Document verification status
- Download or preview any document
7. Activity Log
- All actions related to this student
- Fee payments, attendance changes, grade updates
- Communication sent to parents
Editing a Profile
- Go to Students → [Student Name].
- Click Edit on any section.
- Update the information.
- Click Save.
All changes are logged in the activity trail.
Quick Actions
From the student profile, you can:
| Action | How |
|---|---|
| Send message to parent | Click Message Parent |
| Collect fee | Click Collect Fee |
| Generate report card | Click Report Card |
| Generate certificate | Click Certificates |
| Print ID card | Click ID Card |
| Transfer to another class | Click Transfer |
| Mark as graduated/withdrawn | Click Status → Change |
Searching for Students
Quick Search
- Use the search bar at the top of any page.
- Search by name, admission number, class, or parent phone.
Advanced Filters
- Go to Students → All Students.
- Filter by: class, section, gender, category, fee status, attendance %.
- Combine multiple filters for precise results.
See: Advanced Search & Filtering
Exporting Student Data
- Go to Students → All Students.
- Apply filters if needed.
- Click Export.
- Choose format: Excel, CSV, or PDF.
- Select which fields to include.
Troubleshooting
Q: I can't edit a student's class. A: Class changes should go through Transfer (Settings → Students → [Student] → Transfer). Direct class edits are restricted to avoid accidental changes.
Q: Parent information is wrong. A: Edit the student profile → Parent Details section. If the parent has a portal account, their login email remains unchanged (contact support for email changes).
Q: Photo not uploading. A: Accepted formats: JPG, PNG. Max size: 2MB. Ensure the image is clear and properly cropped.
Want a demo of the student information system? Book a walkthrough.